But now I just need to search the keyword in attachment content only in Outlook, any idea? This article shows you the detailed steps to search words within attachment content in Outlook easily. Search words within attachment content in Outlook.

Normally we can save attachments from one email with activating the Attachment Tools and applying the Save All Attachments feature in Outlook. But, what if saving attachments from multiple emails, or from the whole mail folder in Outlook? Click for day free trial without limitation! Shift to the Mail view, and open the specified mail folder where you will search keywords in the attachment content only.

Place the cursor in the Instant Search box to activate the Search Tools. See screenshot:. Please type the keyword you will search within attachment content only into the Attachment Contains box. Now emails whose attachments contain the specified keyword are found out and listed in the mail list at once. If you need it, please click here to have a day free trial without limitation!

Count the total number of attachments in selected emails in Outlook. Compress attachments in messages in Outlook. Replace attachments with links in Outlook. Log in. Remember Me Forgot your password? Forgot your username? Password Reset. Please enter the email address for your account. A verification code will be sent to you. Once you have received the verification code, you will be able to choose a new password for your account.

Please enter the email address associated with your User account. Your username will be emailed to the email address on file. How to search words within attachment content in Outlook? Search words within attachment content in Outlook Search in attachments with saving all attachments from all emails in Outlook Normally we can save attachments from one email with activating the Attachment Tools and applying the Save All Attachments feature in Outlook.Skip to Step 3.

As of the time of writing this article, the right steps depend on whether you are using a bit or bit version of Windows. Windows will start building an index of your content. This step might take a long time depending up on the number of documents.

Once Windows Search finishes building the index, you should be able to search for the contents within PDF file by simply typing the text in the search box. Hi it may be that he is having a faulty installation of the Adobe software. Might even work without the Reader being installed. Thanks — the indexing of pdf files and their contents is now working fine.

At the moment when I use Windows Desktop Search it finds too many documents. As far as I know, Windows Search does not provide control over its ranking algorigthm. If you see too many results, you could try to narrow it down using additional search terms. If that is not sufficient, you might want to consider using a different desktop search product. I followed the steps and was able to improve searching results. However, the bookmarks are not being included in the search results.

Thanks for your help. Any advice would be greatly appreciated! I can see that the PDF files get indexed when I set up the indexing in the control panel but the search still does not return anything other than what it finds in the file name.

If that does not help, it might be possible that your PDF files do not have text in them. Some PDF files are just images without text.

For example, if you scan a document into PDF and do not run OCR on it, it might be just a picture of the original document. In this case, text will not be indexed. I will never understand why but in the end I rebuilt my 32 bit dell laptop from scratch and the pdf files can now be searched.

I cannot search them on a mapped drive as I was able to with Windows XP because now they must be indexed and windows 7 will seems not to allow a mapped location to be indexed which must be done to make the pdf files searchable so I have had to move the files to the local drive. My Windows 7 64 bit systems can search the mapped drives just fine without needing to be indexed. Again I will never understand why this works and the 32 bit machine does not.

Hi DAC, This means to say i need to install fresh copy on my pc? Because my pc was a installed in an image. Might some components did not work well. This is helpful. But i tried this to one of my pc running on Windows 7 and im using outlook Or even the content of word doc no joy. I rebuilt the index for almost 48 hours, still no luck.Keep in touch and stay productive with Teams and Officeeven when you're working remotely.

Learn how to collaborate with Office Tech support scams are an industry-wide issue where scammers trick you into paying for unnecessary technical support services. You can help protect yourself from scammers by verifying that the contact is a Microsoft Agent or Microsoft Employee and that the phone number is an official Microsoft global customer service number.

I have always been able to run searches for specific words which can be found in the content of PDF attachments in my mail. I have had this problem before on a previous PC and I have read and tried many of the solutions offered online; rebuilding the indexes does not work in the previous instance, literally one day it just started working; the mind boggles.

Rebuilt indexes I have tried the various options presented by the Search Function within Outlook - Attachment Contains It must be a setting that is different I just don't know what setting it is. This thread is locked. You can follow the question or vote as helpful, but you cannot reply to this thread. Is your account hosted under an Exchange or SharePoint server? Do you encounter the same concern if you access you account on a different computer under the same network?

While you are on it, see if you will still encounter the same concern using a new Outlook profile: click here. Did this solve your problem? Yes No. Sorry this didn't help. Just want to say that I am by no means any kind of pc whizz or anything, terms and lingo are generally beyond my skills portfolio ; But I'll google a thing to death trying to figure out how to solve the problem myself.

outlook not searching pdf content

Since your Outlook app is connected to an Exchange server, I highly recommend posting your concern to our TechNet forum for better assistance. The troubleshooting steps are different and much advanced than those who are not connected to any Exchange Servers.

Also, we have IT Pros that can provide you with the most appropriate solution as well as the best advice on how to go about this concern. Hope this information helps you. In case you need further assistance, don't hesitate to post back. April 14, Keep in touch and stay productive with Teams and Officeeven when you're working remotely.

Site Feedback. Tell us about your experience with our site. SizonkeCape Created on March 9, Index Properties and File Contents selected. Any ideas? I have the same question Dann Ave Replied on March 16, Microsoft Agent.

Unable to search content in a PDF in Outlook

Hello, We would like to know more about this concern.Does another Outlook mean new or different Outlook search problems? Not exactly, but Outlook is an email client that is used quite frequently, and like anything that is used frequently; it requires some attention and maintenance to keep it working. Do you need more search options than Outlook can offer? Try an Outlook plugin! One of the most common issues that occur with most Outlook clients is the search tool not working as it should.

Microsoft Outlook Search not working is an issue that is common across all versions because all of them have the same base on how it functions, and that is the Outlook Search Index. Outlook search is arguably one of the most important tools on an email client. When it stops working, it can seriously affect your ability to quickly navigate through your emails. There are various degrees of malfunction you may have to contend with dealing with the Outlook Search Index: it can completely stop working and give you zero results; it may show results up to a certain date; or the Outlook Search Index will tell you that there are items that are still waiting to be indexed.

These issues could have many different roots, and can be fixed by doing different things. When dealing with Microsoft Outlook Search not working, it is important to just keep calm and follow the steps provided here.

outlook not searching pdf content

If your search shows no results, one thing that could be happening is that your Outlook data file is not actually checked off for indexing. It is important to have the Outlook Search Index working correctly, as it can send the entire email client into a spiral of malfunction. It is quite easy in Outlook to check if your mailbox is being indexed. This is where you can make sure that Outlook has been selected for indexing.

In previous versions of Outlook, you could specify which mailbox or. When you check if it is marked for indexing, you should also try disabling and then re-enabling Outlook. To do so, follow these steps:. To check the file and repair it in Outlook just search for scanpst.

You can search for this file on your computer by typing in Scanpst. If you run this, it will repair any corrupted pst or ost file. Learn more about how to run scanpst. If nothing else works, you may need to rebuild your index. This is easy to do, it just may take some time. All you need to do is follow these steps to rebuild your Outlook search index:.Upon further investigation, I found out that these words were mentioned in the attachments of those emails.

How can I configure Outlook to only search for the words in the message itself and not look into the attachments? However, there are 2 methods which only requires you to slightly modify your search query to exclude results within attachments. If you already know that the result should be within the subject, message body, from field, etc…, then you can directly specify that field when searching.

If you want to perform a generic search which looks at all fields except within attachments, then you can specify the attachment field with the NOT statement and specify the words to exclude. As you can see from the example, this also means that you have to specify your keywords twice, similar to an OR statement. Note: For more info about which search fields are available and how to use different types of statements see; Instant Search query commands reference.

Share on Facebook Share on Twitter Share by e-mail. Tool Tips! Books Outlook Step by Step by Microsoft. Outlook Step by Step by Microsoft. Awards — Copyright MSOutlook. All rights reserved. Microsoft and Microsoft logo's are trademarks of Microsoft Corporation.

This website uses cookies to improve your experience. We'll assume you're ok with this, but you can opt-out if you wish. Accept Read more.Jump to content. You currently have javascript disabled. Several functions may not work. Please re-enable javascript to access full functionality. Posted 08 March - AM. I have always been able to run searches for specific words which can be found in the content of PDF attachments in my mail.

I have had this problem before on a previous PC and I have read and tried many of the solutions offered online; rebuilding the indexes does not work in the previous instance, literally one day it just started working; the mind boggles. Edited by britechguy, 08 March - AM. Moved from Win10 to Business Applications. An Outlook problem is far more likely than anything directly related to Windows Posted 08 March - PM.

Hi, since this is a fresh install, the default file assoc are most likely set to defaults, pdf opens in edge. This should be possible, by default, under Windows 10 and Outlookbut the OP says it is not working. I don't doubt that, but I'm not about to start throwing out possible solutions, many of which might have already been attempted, when someone says, at the outset, " I have read and tried many of the solutions offered online.

Hi, My post was not meant to be the answer, just to ensure the file assoc were set correctly, without this nothing will work. After this we can explore further as the Op would respond, one additional question did the tech uninstall IE11 by any chance?

Posted 09 March - AM. I have tried the various options presented by the Search Function within Outlook - Attachment Contains It must be a setting that is different I just don't know what setting it is.

Are you trying this search using e-mail with PDF attachments that you are certain would turn up in a search before? I ask because I have seen people on occasion searching for new PDF content on files that are image PDFs that they are unaware are image PDFs and those will never have content indexed even if what's been scanned is straight text.

outlook not searching pdf content

I am astounded in this day and age how many people still scan to create PDFs without using the built-in OCR function that comes with virtually every scanner that's been made over the last 15 years, creating documents that cannot be searched in the process.

Posted 12 March - AM. You could try manually installing an iFilter if the above doesn't help. I agree it's frustrating to lose the ability to search for file content in attachments. Community Forum Software by IP. Javascript Disabled Detected You currently have javascript disabled. Register a free account to unlock additional features at BleepingComputer.

Welcome to BleepingComputera free community where people like yourself come together to discuss and learn how to use their computers. Using the site is easy and fun. As a guest, you can browse and view the various discussions in the forums, but can not create a new topic or reply to an existing one unless you are logged in.

Other benefits of registering an account are subscribing to topics and forums, creating a blog, and having no ads shown anywhere on the site. Click here to Register a free account now! Please log in to reply. Any ideas? Posted 08 March - AM It would help to know what you have tried before anyone suggests anything further to try. Does the search need to happen from within Outlook?When I do a search in Outlook via Instant Search, does Outlook then also search for the text within attachments such as pdf-files?

Yes and no. While Instant Search does search within attachments, it cannot read all file types by default. In order for Instant Search to be able to search within an attachment, an iFilter for that file type needs to be installed.

Instant Search is using the Windows Search service built into Windows and can already index over common file types by default. While pdf-files are being indexed, without an iFilter for pdf-files, Windows Search only indexes the file name for this file type.

If you are using Windows 8 or later, then you already have an iFilter for pdf-files installed since it is included with Windows. If you are using a bit version of Windows 7 or previous and have Adobe Reader or Adobe Acrobat installed, then you already have a proper iFilter installed and pdf-files are being indexed so you can also search within them with Instant Search.

If you are using a bit version of Windows 7 or previous then, aside from installing Adobe Reader or Adobe Acrobat, you must also install this bit iFilter for pdf-files.

After installing the iFilter, the Indexer will begin to rescan your pdf-files and index the entire text instead of just the file name. Depending on the amount of files on your disk, this indexing could take a while though so Instant Search will not directly start producing results after installing the iFilter.

Search PDF content from outlook

Leaving your computer running with Outlook open overnight should get the job done in most cases though. Note: If a pdf- file only contains images of text for instance a scanned document and no OCR has been applied, then there is no actual text in the document which the iFilter can index.

If you need full text indexing support for another file type, then you can find several more iFilters here. However, in case you need an iFilter for a specific file type, it is best to contact the vendor of the application that creates those files and ask them if they offer an iFilter themselves as well.

Share on Facebook Share on Twitter Share by e-mail. Tool Tips! Books Outlook Step by Step by Microsoft. Outlook Step by Step by Microsoft. Awards — Copyright MSOutlook. All rights reserved. Microsoft and Microsoft logo's are trademarks of Microsoft Corporation. This website uses cookies to improve your experience. We'll assume you're ok with this, but you can opt-out if you wish. Accept Read more.